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2019 MN GIS/LIS Annual Conference Sponsor & Exhibitor Opportunites
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10/2/2019 to 10/4/2019
When: October 2-4, 2019
Where: River's Edge Convention Center
10 4th Avenue
St. Cloud, MN  56301
Contact: Sarah Ewald


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As an exhibitor, you play an integral part in the success of our annual Minnesota GIS/LIS Conference and we welcome your participation in our 2019 event. Exhibitors will have exposure to a large gathering of GIS leaders, practitioners and project managers in the geospatial technology community.

We thank you for your consideration!

Sincerely,

Aaron Menza
Conference Chair

EXHIBITOR INFORMATION

EXHIBITOR BENEFITS

  • Two conference registrations – with seated lunch on Thursday, October 3 and Friday, October 4.
  • Vendor reception – with education fund raffle, scheduled from 5 to 7 p.m. on Thursday in the exhibit area (ticket holders must be present to win). We encourage exhibitors to participate in the education fund raffle by donating a raffle item that encourages attendees to visit your booth.
  • Exhibitor recognition – including vendor names and a brief summary are included in the conference materials and dynamically linked from the MN GIS/LIS Consortium’s website.
  • Sponsorship and advertising opportunities – vendors will have the opportunity to sponsor aspects of the conference, including student attendees and the Geolounge, and have access to various advertising opportunities.
  • Exhibitor amenities – include internet access, an exhibit booth (piped and draped 8’ x10’), one 8’ draped table and two chairs. Please note: electric access will require a separate submission after registration.

WHO SHOULD EXHIBIT?

  • Providers of products or services directly marketed to the geospatial technology community
  • Providers of desktop CAD/GIS applications or services, asset management, spatial data solutions or larger format printing
  • Providers of GPS and mobile devices, mobile mapping solutions, application development or enterprise geospatial solutions
  • Academic institutions which offer coursework and degrees in survey and geospatial disciplines

EXHIBITOR FEES

  • Early Exhibitor Registration
    • Register before June 28 to receive a free scrolling advertisement from July 8 to December 27, 2019
    • Early Registration Deadline: Monday, June 17, 2019

$700
  • Regular Exhibitor Registration
    • After June 17, 2019
    • Booth locations will be allocated on a first-come, first-served basis

$800
  • Non-Profit Registration
    • Government and Academia


$605
  • Additional Booth Rep
    • Two conference registrations included with Exhibitor Registration. Additional representatives must be purchased separately

$230

*Exhibit booth fee includes lunch on Thursday and Friday for two exhibit representatives.


ADVERTISING OPPORTUNITIES

MN GIS/LIS offers an opportunity for Vendors to get exclusive visibility at the Fall Conference by purchasing advertising space. You will reach more than 500 of the leading GIS/LIS professionals in Minnesota.

ADVERTISING FEES

*View option details below chart.

  • Option 1
    • Printed Poster Advertisement

$100
  • Option 2
    • Printed Poster Advertisement
    • Digital Program Advertisement

$150
  • Option 3
    • Printed Poster Advertisement
    • Digital Program Advertisement
    • Vendor Hall Advertisement

$200

PRINTED POSTER ADVERTISEMENTS

  • Advertisement displayed on a poster board near the registration desk
  • Specifications: Ad will be printed at 21.25” w x 27.5” h. Image should be at least 300 dpi.

DIGITAL PROGRAM ADVERTISEMENTS

  • Note: the program will not be printed or provided to attendees but will be available to download and print online.
  • Specifications: Quarter page (3.75”w x 5”h)

VENDOR HALL ADVERTISEMENTS

  • Scrolling advertisement on a screen during meals in the vendor hall.
  • Specifications: Submit a digital image with 4x3 dimensions

FREE WEBSITE ADVERTISING

  • Purchase your Exhibitor Booth by June 28, 2019 to receive a free scrolling add on the GIS/LIS website from July 8 – December 27, 2019
  • Exhibitor must acknowledge Website Advertisement Agreement and its Terms and Conditions

All advertisements must be submitted to Anna Buan (annab@mngislis.org) by Friday, August 30, 2019.


SPONSORSHIP OPPORTUNITIES

Take advantage of the opportunity to tie your brand identity to MN GIS/LIS and the educational content of this conference by becoming a sponsor.

  • Continental Breakfast Sponsor
    • Includes recognition on signage, website, mobile app and in onsite program.
    • 2 available

$650
  • Geolounge Sponsor
    • Includes recognition on signage, website, mobile app and in onsite program.
    • 3 available

$650
  • Thursday Networking Event Sponsor
    • Includes recognition on signage, website, mobile app and in onsite program.
    • 1 available

$600
  • Wifi Sponsor - SOLD
    • Includes recognition on signage, website, mobile app and in onsite program.
    • Company name as wifi password

$600
  • Refreshment Break Sponsor
    • Includes recognition on signage, website, mobile app and in onsite program.
    • 2 available

$500
  • Fun Run T-Shirt Sponsor
    • Includes display of a company logo on the runners' shirts.
    • 3 available

$150
  • Student Registration Sponsor - SOLD
    • In support of the Student Assistant Program
    • Includes recognition at the vendor reception and a scrolling advertisement within the mobile application. 4 student sponsorships includes a half page ad in the digital program

$200


CONFERENCE DETAILS

TRADE SHOW SCHEDULE

Note: Schedule is subject to change

Wednesday, October 2

10:00 a.m. – 1:00 p.m. Set up
2:00 – 5:00 p.m. Show

Thursday, October 3

10:00 a.m. – 7:00 p.m. Show*
Noon – 1:00 p.m. Awards Luncheon**
5:00 – 7:00 p.m. Vendor Reception
5:00 – 7:00 p.m. Door Prize Drawings

Friday, October 4

8:00 – 11:00 a.m. Show*
Noon – 2 p.m. Luncheon**
2:00 – 4:00 p.m. Tear Down

* Refreshment breaks will be held both Thursday (morning and afternoon) and Friday (morning) in the Exhibit Area
** Exhibit booth fee includes lunch on Thursday and Friday for two exhibit representatives.

LODGING

HOMEWOOD SUITES BY HILTON ST. CLOUD

115 37th Avenue North
St. Cloud, MN 56303

(320) 252-5900

Reserve Online

Cut-off date: September 1, 2019

HAMPTON INN & SUITES ST. CLOUD

145 37th Avenue North
St. Cloud, MN 56303

(320) 252-4448

Reserve Online

Cut-off date: September 1, 2019

If reserving over the phone, please be sure to ask for the MN GIS/LIS Group Rate.

ELECTRICITY & OTHER EXHIBIT A/V SERVICES

 

FREIGHT, RENTALS AND SHIPPING

If you need to purchase furniture, carpeting or any other items for your booth, that is done through A&N Convention Service.

SHIPPING INSTRUCTIONS

All shipments by whatever means of transportation, MUST BE PREPAID. Collect shipments will not be accepted. Shipments should arrive no later than Friday, September 27th, 2019, which is four days prior to the show installation. Please reference this shipping info sheet for more information and use the Credit Card Authorization to help you process payment. Consign all shipments as follows:

TO: (Name of Company Exhibiting and Booth #)
FOR: (#4175 MN GIS/LIS)
C/O: A & N Convention Services
1816 West St. Germain Street
St. Cloud, MN 56301

Exhibit materials may be shipped to St. Cloud no more than seven days prior to the first scheduled move-in day. Please refer to the Drayage Service/Freight Handling Form for rate and information (see link under “Freight, Rentals, Electricity & Other Exhibit Services). 

 

CANCELLATION POLICY

With written cancellation notice received before September 3, 2019, you will receive a refund, less a $100 administrative charge.
Cancellations after September 3 are nonrefundable. Notices of cancellation must be emailed to info@mngislis.org.
No-shows will not receive a refund.

All applications to exhibit must be accompanied by full payment to be secured.

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