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27th Annual Conference Sponsor/Exhibitor Registration
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10/4/2017 to 10/6/2017
When: October 4–6, 2017
Where: Sanford Center
1111 Event Center Dr NE
Bemidji, MN  56601
United States

Online registration is closed.
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Exhibitor registration is sold out. Thank you for your interest!

As an exhibitor, you play an integral part in the success of our annual Minnesota GIS/LIS Conference and we welcome your participation in our 2017 event. This year’s new conference venue at the Sanford Center will offer an exciting opportunity to promote your organization. You’ll have exposure to a large gathering of GIS leaders, practitioners and project managers in the geospatial technology community.

We thank you for your consideration!


Jane Mueller
Conference Chair
Jared Hovi
Conference Chair-Elect

Exhibitor Benefits
Who Should Exhibit?
Sponsorship Opportunities
Trade Show Schedule
Exhibitor Fees
Cancelation Policy
Exhibitor Prospectus (pdf)
Exhibitor Area Map

Exhibitor Benefits

  • Two conference registrations – with seated lunch on Thursday, October 5 and Friday, October 6.
  • Vendor reception – with scholarship raffle, scheduled from 5 to 7 p.m. on Thursday in the exhibit area (ticket holders must be present to win). We encourage exhibitors to participate in the scholarship raffle by donating a raffle item that encourages attendees to visit your booth.
  • Vendor technology demonstration area – will be available to vendors in 30-minute time slots located in the exhibit area during breaks and reception times. Please indicate your interest on the registration form. You will be contacted for more information.
  • Product demonstrations – enable exhibitors to showcase their products in a presentation format as part of the regular conference schedule. Please see the Call for Presentations for more information. Exhibitor abstracts will be accepted until June 30. Submit your Product Demonstration HERE.
  • Maximum exposure – from improved exhibitor area layout.
  • Exhibitor recognition including vendor names and a brief summary are included in the conference materials and dynamically linked from the MN GIS/LIS Consortium’s website.
  • Sponsorship and advertising opportunities – vendors will have the opportunity to sponsor aspects of the conference, including student attendees and the Geolounge, and to advertise in the onsite program.
  • Exhibitor amenities – include internet access, an exhibit booth (piped and draped 8’ x10’), one 8’ draped table and two chairs.

Who Should Exhibit?

  • Providers of products or services directly marketed to the geospatial technology community
  • Providers of desktop CAD/GIS applications or services, asset management, spatial data solutions or larger format printing
  • Providers of GPS and mobile devices, mobile mapping solutions, application development or enterprise geospatial solutions
  • Academic institutions which offer coursework and degrees in survey and geospatial disciplines


Onsite Program Advertising

MN GIS/LIS offers an opportunity for Vendors to get exclusive visibility within the Fall Conference Onsite Program by purchasing advertising space.

Advertising Benefits

  • You will reach the leading GIS/LIS professionals in Minnesota.

Ad Specifications

  • Advertisers must submit ad as a high resolution (300 dpi) .eps, .pdf, or .jpg file
  • Ads will appear black and white in the Conference Program
  • Deadline for ad submittal is August 31, 2017
  • Please email ads to:

Ad Sizes

  • Full page (7.5”w x 10”h) — $150
  • Half page (7.5”w x 5”h) — $100
  • Quarter page (3.75”w x 5”h) — $75
  • Eighth page (3.75”w x 2.25”h) — $50

Free Website Advertising

Purchase your Exhibitor Booth by June 15, 2017 to:

  • Receive a free scrolling add on the GIS/LIS website from July 10 – December 31, 2017
    • Exhibitor must acknowledge Website Advertisement Agreement and its Terms and Conditions

Sponsorship Opportunities

Back by popular demand is the opportunity to sponsor others in the GIS/LIS community and receive additional advertising opportunities; including onsite signage, an onsite program advertisement and additional advertising methods outlined below. All limitations include the maximum sponsorship opportunities.

  • Student Registration: : Sponsorship of one or more students includes recognition at the vendor reception. Sponsorship of at least 4 students also includes a half page advertisement in the onsite program. All Student Sponsors will receive recognition at the vendor reception. For more information on this sponsorship, please contact $200, per student

  • Fun Run T-Shirts (limit 4): Sponsorship includes the display of a company logo on the runners’ shirts $150

  • Refreshment Break (limit 3): Sponsorship includes naming rights in the onsite program and onsite signage: $500
  • Geolounge (limit 3): A Geolounge sponsorship is available each day which includes naming rights in the onsite program, onsite signage and a half page advertisement in the onsite program: $650

  • Wednesday Networking Event Sponsor (limit 2):  Sponsorship includes naming rights in the onsite program and onsite signage: $500 

  • Thursday Networking Event Sponsor (limit 2):  Sponsorship includes naming rights in the onsite program and onsite signage: $600

Trade Show Schedule

Wednesday, October 4

10:00 a.m. – 1:00 p.m. Set up
2:00 – 5:00 p.m. Show

Thursday, October 5

10:00 a.m. – 7:00 p.m. Show*
Noon – 1:00 p.m. Awards Luncheon
5:00 – 7:00 p.m. Vendor Reception
5:00 – 7:00 p.m. Door Prize Drawings

Friday, October 6

8:00 – 11:00 a.m. Show
Noon – 2 p.m. Luncheon**
2:00 – 4:00 p.m. Tear Down

* Refreshment breaks will be held both Thursday (morning and afternoon) and Friday (morning) in the Exhibit Area
** Exhibit booth fee includes lunch on Thursday and Friday for two exhibit representatives.

Exhibitor Fees

  • Early Exhibitor Registration
    • Register before June 15 to receive a free scrolling advertisement from July 10 to December 31, 2017
    • Early Registration Deadline: Friday, August 4, 2017

  • Late Exhibitor Registration
    • After August 4, 2017
    • Booth locations will be allocated on a first-come, first-served basis

  • Non-Profit Registration
    • Government and Academia



Exhibitor Area Map (view)

Floorplan subject to change.

Exhibitor Representatives

The names of your representatives will be collected as the conference approaches.


Country Inn & Suites Bemidji
927 Lake Shore Drive NE
Bemidji, MN 56601
Reservations: (218) 441-4800
Rates: $110/night

Cut-off date: Sept. 4, 2017

Hampton Inn & Suites Bemidji
1019 Paul Bunyan Drive South
Bemidji, MN 56601
Reservations: (218) 751-3600
Rates: $110/night

Cut-off date: Sept. 4, 2017

Candlewood Suites Bemidji
401 Paul Bunyan Drive SE
Bemidji, MN 56601
Reservations: (218) 497-3000
Rates: $85/night

Cut-off date: Sept. 4, 2017

Please be sure to ask for the MN GIS/LIS Group Rate.


Due to PCI Compliance, MN GIS/LIS will only accept the pdf registration form via fax or mail. Emails with this completed form attached will not be accepted.

All applications to exhibit must be accompanied by full payment to be secured.

Cancellation Policy

With written cancellation notice received before August 30, 2017, you will receive a refund, less a $100 administrative charge.
Cancellations after August 30 are nonrefundable. Notices of cancellation must be faxed to the GIS/LIS office at 651.290.2266 or emailed to
No-shows will not receive a refund.


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