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2019 Annual Conference | Policies
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29th Annual Conference and Workshops

October 2-4, 2019 | River's Edge Convention Center

10 4th Avenue South | St. Cloud, MN 56301

 

REGISTRATION POLICIES


REGISTRATION INFORMATION

The Minnesota GIS/LIS Consortium Annual Conference is produced with the mission to develop and support GIS professionals and students in Minnesota for the benefit of our state and its citizens.

Online registration requires credit card payment; MN GIS/LIS accepts American Visa and Mastercard. Purchase Orders are also accepted. If you want to pay by check, you can download the form on the registration page. Payment is required prior to the event. Please note, registrations based on Purchase Orders are considered complete when the purchase order number is recieved.

To edit your registration, please contact Sarah Ewald at sarahe@mngislis.org or contact the office at 651-203-7242. You will need to log in to register for events. If you have previously created an account on the MN GIS/LIS website, login here. If this is your first event please create a guest account in the system; we will require your first and last name, organization, email, username and password.

ATTENDANCE POLICIES

Attendee Cancellation 
To receive a registration refund, less a $40 processing fee, all cancellations must be received via this form by September 23, 2019 11:59 p.m. U.S. Central Time. No refunds will be granted thereafter.  No-shows will not be refunded. Registrations can be transferred to another person within your organization by contacting sarahe@mngislis.org.

Conference Modification or Cancellation
MN GIS/LIS reserves the right to modify the course’s schedule or program as necessary. MN GIS/LIS also reserves the right to cancel this conference, in which case a full refund of the registration fee will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of MN GIS/LIS conference cancellation.

Data Privacy/GDPR
We host events throughout the year, including our annual conference, webinars, and trainings (collectively “events”). If you register for one of our events, we will collect your name and contact information, which we will store in our database and use to provide you with information and services associated with the event. If you are a presenter at one of our events, we will collect information about you including your name, employer and contact information, and photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. As an attendee, speaker, or sponsor/exhibitor, we will keep a record of your participation to provide you with post-event information including details on upcoming events you may be interested in. Your contact information may be shared via an event mobile app or attendee list as part of your participation in the event. Your hotel reservation information may be shared between MN GIS/LIS and the hotel.

Workshop Fee
Tickets for the Wednesday morning and afternoon workshops will be available separately for attendees who will be attending only this day's events.

PCI COMPLIANCE

Please do not email forms with credit card information. To protect your data and to comply with PCI standards, the MN GIS/LIS office will not accept emailed credit card information.

Photo/Audio/Video Release
Registration for or attendance at this event acknowledges consent to be recorded or photographed. We reserve the right to use any photograph/video taken at our events, without the expressed written permission of those included within the photograph/video. We may use the photograph/video in publications or other media material produced, used or contracted including but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, etc. To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject.

CODE OF CONDUCT

MN GIS/LIS Event Code of Conduct
The MN GIS/LIS leadership and staff are committed to providing a vibrant learning environment at all of our events, welcoming people from as many diverse backgrounds as possible. We expect our events to be a respectful, harassment-free environment for people of all races, gender identity, gender expression, sexual orientation, ability, nationality, ethnicity, socioeconomic status and beliefs. We’re grateful that our community is positive, friendly and supportive of one another — it’s what makes our events such a draw each year.
In that spirit, the staff, supporters, volunteers, attendees and speakers at MN GIS/LIS events are expected to:

  • Exercise consideration and respect in your speech and actions.
  • Restrict selling to the Marketplace, where our sponsors pay for the opportunity to share information about their company, products, and services.
  • Keep conversations professional, respectful and consider other parties’ points of view. In short, don’t make it personal. Passionate conversations are part of solving problems. Disagreements happen all the time, and are necessary to consider difficult questions.
  • Remember that the boundaries of good taste, humor, personal space and physical interaction differ from person to person; if you sense someone feels uncomfortable — whether they explicitly state it or not — be respectful of those boundaries.
  • Refrain from demeaning, discriminatory or harassing behavior. Harassment and inappropriate behavior may include, but are not limited to:
    • Sexist, racist, homophobic, transphobic or otherwise discriminatory jokes or language, physical intimidation, stalking or following sustained disruption of talks or events.
    • Posting or displaying sexually explicit or violent material; if for any reason you may need this material for an educational session, please contact MN GIS/LIS staff first and we can discuss how to give an appropriate warning to participants.
    • Unwelcome sexual attention. This includes sexualized comments or jokes; inappropriate touching, groping and unwelcomed sexual advances.
    • Advocating for, or encouraging, any of the above behavior.

Be mindful of your surroundings and of your fellow participants. Alert emergency services if you notice what you assess to be a dangerous situation or someone in distress. Consequences for violations of this Code of Conduct will be considered on a case by case basis by the MN GIS/LIS Board and the staff of MN GIS/LIS. You can email webmaster@mngislis.org or call 651-203-7242 with questions or concerns.

 

 


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